Choose what clients see
Every Notion property in a database can be shown, hidden, renamed, reordered, or made editable for clients. You manage all of this from the Columns page inside each portal.
Show or hide a column
Toggle the Visible switch next to any column. When it's off, the column is completely excluded from Quelvo's data request — it's never fetched, never cached, and never sent to the browser.
Hidden means never sent
This is the difference between "invisible" and "private." A hidden column doesn't exist at all from the client's perspective — it's not in the HTML, not in the network response, not anywhere a browser could inspect. Quelvo uses Notion's filter_properties parameter to exclude hidden columns at the API level.
Use this for:
- Internal cost or margin fields
- Notes or internal status fields meant only for your team
- Notion formula or rollup columns clients don't need to see
- Owner-identifying fields like the email you use for per-client filtering
Rename a column for clients
Enter a name in the Client label field next to any column. Clients see this label instead of the Notion property name. The Notion property name is unchanged.
This is especially useful for Notion databases with technical property names (acct_mgr_v2, proj_status_FINAL) — relabel them as something friendly like Account Manager or Status.
Leave the field blank to use the Notion property name as-is.
Reorder columns
Drag the handle on the left edge of any column row to change the display order. The order you set here is what clients see in the table view (left to right) and in the gallery card chips.
Let clients edit values
Toggle the Editable switch on a column to let clients change that value directly from the portal. The edit writes back to your Notion database immediately.
Editing requires Pro or Agency
The Editable toggle is only available on Pro and Agency plans. On Starter, the toggle is replaced with a "Pro feature" badge.
Some column types cannot be edited because Notion itself doesn't allow writing to them. These show a Read-only badge instead of the toggle:
- Formulas — Notion calculates these automatically
- Rollups — aggregated from related databases by Notion
- Timestamps (
Created time,Last edited time) — Notion-managed - Unique ID — auto-assigned by Notion
- People, Relations — editable in V2; deferred for now
Read the full guide at Inline editing.
Per-view columns
If a portal has multiple views (for example, "Active projects" and "Archived"), each view has its own column configuration. A column can be visible in one view and hidden in another.
Switch between views using the tab bar at the top of the Columns page. Any changes you make apply only to the active view.
Saving changes
Click Save columns at the bottom of the page. Changes don't take effect until you save. Clients currently looking at the portal will see the updated columns on their next page load.
Sorting rows
Each view has a Sorts configuration that controls the default row order clients see. To add a sort, open the Filters page (sorts are configured alongside filters) and use the Sort section.
- You can sort by any visible column.
- Add multiple sort levels — the second sort breaks ties when the first sort yields equal values.
- Sorts stack with filters: filter first, then sort the result.